The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities

• Acting as a first point of contact, dealing with correspondence and phone calls
• Managing office calendar, diaries and reminders
• Organising meetings and appointments
• Booking and arranging travel, transport and accommodation
• Typing, compiling and preparing reports, presentations and correspondence
• Implementing and maintaining procedures/administrative systems
• Establish, build rapport and maintain relationships with clients, staff, third parties, vendors and all stakeholders
• Produce regular reports of spend against budget, liaise with finance department to raise invoices and track/chase payment collections
• Experience in preparing tender documents from A to Z in Qatar
• Fulfil general office duties and support the team with other activities

Qualifications

• Excellent English speaking and writing is a must
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organise, and prioritise work